The Best Virtual Phone Number in 2022

Updated: April 07,2022

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Running a customer care or technical support center is no easy task. It becomes an organizational nightmare if you don’t have a receptionist or system for offloading calls. Luckily there’s an app for that.

More than one app, actually. It’s called a virtual phone, and there is a whole market of platforms designed especially for handling customer calls. Although iPhone sales, and phone sales in general, are soaring, it’s still wiser to conduct your business through dedicated virtual phone apps. These apps can quickly connect the caller to the exact person who will be able to resolve their issue. Nowadays, these systems have actually outgrown their original purpose and are used as complex organizational tools. So what is the best virtual phone number right now, and how can you get one?

We’ve gathered all the information on these companies, scoured their sites for the best deals, and compared prices. Here’s what we found.

Starts at:
$26/month

At A Glance
Virtual receptionist
Instant response
Transfer existing number

See more details
Grasshopper has been a virtual phone of choice for many startups and solopreneurs. The service transitions from any old phone system you had a painless experience and offers many great features. Not only will it keep the whole history of your calls and voice messages, but it will transcribe all of your voicemail, too. If you’re not office-bound, Grasshopper also comes with a mobile app, letting you manage your calls wherever you are. It’s also inexpensive, making it the best small business virtual phone number right now.

Features
Phone numbers
1-5
Types of numbers
Local, international, vanity, toll-free
Platform
Desktop and mobile
8x8 Logo
4.5

Good

2. 8x8

Start at:
$12/month

At A Glance
Audio and video calls
Free texting
Conference calls

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8x8 is all about enterprise solutions. A staple of call centers and customer support offices worldwide, this service is loaded with features that will make the management of many phone operators a breeze. This app offers both automation with an integrated receptionist system and monitoring and call analytics to help track your team’s success rate. Even the basic plan can be considered a solid candidate for the best virtual phone number, with upgraded plans adding features like call transcription, international calls, and more. It’s not cheap, but the service is definitely worth it.

Features
Phone numbers
1
Types of numbers
Local, international, vanity, toll-free
Platform
Desktop and mobile
Starts at:
$19.99/month

At A Glance
Team messaging
Video meetings
Real-time analytics

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RingCentral comes with two decades of experience and some of the best features an online phone can have. It’s a great solution for startups and small businesses, offering virtual US numbers, unlimited messaging, file sharing, and even integrations with popular cloud services. Many consider it the best virtual phone number provider, thanks to its fair pricing, too. Even the more premium plans won’t break the bank for many business owners. So, if your company needs a way to make online phone calls and have an in-house communication system with tons of features, do check out RingCentral.

Features
Phone numbers
1
Types of numbers
Local, international, vanity, toll-free
Platform
Desktop and mobile
Starts at:
$18.95/month

At A Glance
Conferencing tools
Screen sharing
Customizable hold music

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Nextiva is one of the rare phone companies that doesn’t complicate navigation through its plans. It has dozens of features and is the best virtual phone number for businesses that operate with toll-free numbers within the United States. It can also be connected to various cloud services like Google Workspace and Salesforce but also used for screen sharing and as an analytics tool. The company offers unbeatable customer support, and even the most expensive pricing plan doesn’t cost too much.

Features
Phone numbers
1
Types of numbers
Local, vanity, toll-free
Platform
Desktop and mobile
Starts at:
$10.39/month

At A Glance
Analog phone support
Voicemail to email
CRM integration

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Phone.com is on the more affordable side of things and the best virtual phone system for businesses that want a hassle-free system that just works. The service also doesn’t cost an arm and a leg, something that’s easily overlooked in this industry. Even the most basic plan is loaded up with 40+ features, including vanity numbers, scheduling, custom hold music, and some automation options. Businesses that need more specific upgrades can custom-tailor their Phone.com plans to suit their needs, and the upgrades aren’t too expensive either.

Features
Phone numbers
1
Types of numbers
Local, vanity, toll-free
Platform
Desktop and mobile
Best affordable virtual phone number

1. Grasshopper

Starts at: $26
Phone numbers
1-5
Types of numbers
Local, international, vanity, toll-free
Platform
Desktop and mobile
Reporting
Yes
Call transfer
Yes
Extras
Virtual fax, voicemail transcription, call blasting
What we liked
  • Affordable plans and add-ons
  • Free trial available
  • Lots of features
What we disliked
  • Not suitable for large teams

Unlike those found in the old kung fu movies, this grasshopper has already learned a lot about the industry it operates in. This hosting service has become an inseparable companion for many small businesses and solo entrepreneurs, who cannot imagine an office without phone systems running through Grasshopper. It’s a perfect solution for business VoIP as long as you don’t have more than 15 people on your team.

With that downside out of the way, there’s a lot to like about the service that many consider the best virtual phone number for both landline and VoIP. First of all, you can transfer your existing number, but you can also choose from local, international, and vanity numbers. 

Feature-wise, it’s a well-rounded product with a great set of management tools available. This includes voicemail recording and transcribing, instant replies to callers, and business contacts that keep your whole conversations in a handy timeline view. Of course, the basics like call forwarding and transfers are included. The app is available for both desktop and mobile with seamless transitions between the two work environments, making it perfect for solopreneurs on the go.

Grasshopper is also a very affordable virtual phone number provider, with pricing plans that won’t break the bank. Starting with the Solo plan, you can expect monthly costs of $29, with the Partner plan being the best buy option at $49 a month. The prices go down to $26 and $44 per month if you opt for an annual subscription.

For slightly larger teams, the best choice is the Small Business Plan at $89 a month ($80/mo if billed annually), which also grants you five numbers and an unlimited number of extensions. Extra numbers cost $10 each, and you can add the Ruby virtual receptionist system as a separate package, saving 35% during your first month of subscription.

We don’t consider Grasshopper the best virtual phone number company only because of its fair pricing and feature-rich app - its customer experience is also impeccable. With 24/7 phone and email support and an extensive knowledge base available on the website, it really is a top-notch service. Finally, there’s a seven-day free trial, so you can test the system and see for yourself why everyone’s praising it.

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Best virtual phone number for international calls

2. RingCentral

Starts at: $19.99
Phone numbers
1
Types of numbers
Local, international, vanity, toll-free
Platform
Desktop and mobile
Reporting
Yes
Call transfer
Yes
Extras
Voicemail transcription, file sharing, third-party app integration
What we liked
  • Team-oriented solution
  • Numbers in 100+ countries
  • Integrates into many apps
What we disliked
  • Some unnecessary features in the most expensive plans

RingCentral is a company that has been giving other VoIP providers a run for their money for more than 20 years. It’s the top virtual phone number provider for both entrepreneurs and their teams, providing a lot of team-oriented features along with business and toll-free numbers. This is a VoIP solution, first and foremost, with very high-quality audio and video calls.

Right off the bat, RingCentral offers a lot of useful tools for small businesses. The basic plan is great for companies with up to 20 employees since it includes unlimited calls and texts in the North American region. It’s an excellent landline alternative, especially when we take team messaging into account, along with document sharing and integrations with popular apps like G Suite, Office, and Slack. In fact, it’s one of the best virtual phone number apps on the market, thanks to its easy integration. Customer support platforms like Zendesk and Salesforce don’t require any special setup to work with RingCentral.

Conferencing is another strong point of this platform. Up to 200 participants can join in on a video call, while audio conferences don’t even have a limit to the number of participants. The service becomes even more valuable to call centers at the higher price points, as it adds automatic call recording, some advanced features for handling business calls, and even real-time analytics.

You pay for this service per user per month, but it becomes a very affordable virtual phone number in its higher tiers. Plans start at $19.99 per month, and all include unlimited SMS and phone calls, although the Essentials plan is strictly limited to 20 users. A direct upgrade of the most basic plan is the Standard plan, which costs just $8 more but adds so many features, especially for conferencing and integration. 

The most popular plan costs $34.99 a month and is the best option for call centers since it includes a lot of management and compliance tools. We didn’t see the appeal of the Ultimate plan for many users, except for companies that get a lot of toll-free calls.

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Best professional virtual phone number

3. 8x8

Starts at: $12
Phone numbers
1
Types of phones
Local, international, vanity, toll-free
Platform
Desktop and mobile
Reporting
Yes
Call transfer
Yes
Extras
Automatic attendant, conference calls, screen sharing, operator switchboard
What we liked
  • Perfect for big teams
  • Call monitoring and recording
  • Team-oriented features
What we disliked
  • Charges activation fee

When it comes to the enterprise phone system category, no other platform is as beloved as 8x8. It has become almost synonymous with call center management, providing professional call waiting, transferring, and monitoring services. The company has three decades of experience, after all.

The reason we consider this platform to be the best virtual phone number for a small business is its sheer quantity of features. Just listing all of them could take up this whole page, so we’ll stick to the highlights. 

The 8x8 system offers plenty of automation, which is why so many call centers use it. Whether it’s automated call attendance or the receptionist system for guiding callers to the right department, you can rest assured that 8x8 can handle it. There’s also an operator switchboard allowing for manual transfers, but also a set of monitoring tools. The app can record calls and create detailed reports on them, helping call center managers analyze the productivity of their teams.

Granted, this is not a cheap virtual phone number, especially if you’ve got a big team dedicated to answering phone calls. The monthly fee for this call center solution is priced at $12 per user, although there’s no minimum number of licenses you have to purchase. With this plan, you’ll get unlimited calls across the United States and Canada, as well as video conference features with screen sharing tools. 

Need even more features and international calls? Sign up for the X Series X2 plan at $24 per user per month, and you’ll also get a voicemail transcription service. A $44-per-user plan - the X4 plan - is the top virtual phone number option for call centers, as it includes the aforementioned analytics and switchboard tools. There is also a super-premium X6 plan that includes unlimited calls to 47 countries and many additional tools for a hefty price of $110 per user per month. It may seem expensive but could be a life-saver for dedicated customer care centers.

This leads us to the customer experience, one area where 8x8 surprisingly lacks options. Live chat is the preferred point of contact here, with a lot of hoops needed to get to the ticketing system. Fortunately, there’s a knowledge base on the website with answers to pretty much all common issues you may run into with this system.

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Best virtual phone number for toll-free calls

4. Nextiva

Starts at: $18.95
Phone numbers
1
Types of numbers
Local, vanity, toll-free
Platform
Desktop and mobile
Reporting
Yes
Call transfer
Yes
Extras
Caller AI, voicemail to email, app integrations, screen sharing
What we liked
  • Free toll-free number
  • Phone rental
  • Free trial available
What we disliked
  • Expensive for small teams
  • No international numbers

Nextiva is a very popular virtual phone number provider when it comes to businesses. This is another platform with a heavy focus on team organization and internal communication. It’s not just an answering service; it’s a fully-fledged solution for running a company.

There are quite a lot of features in Nextiva’s toolset. Like many similar services, it supports BYOP (bring your own phone), so there’s no need to change your number when signing up. Both video and phone calls are supported even in the basic package, along with different call management tools that will speed up the workflow of any call center. 

Although it doesn’t offer international numbers, Nextiva has proved to be the best virtual phone number app for companies that rely on toll-free phone calls. It’s actually one of the most affordable ways to get thousands of toll-free minutes compared to its competition.

Among other features, what stood out to us were its integrations with numerous apps and online services. From Google Workspace to Slack, Outlook to Salesforce, you can connect Nextiva to pretty much any platform you’re currently using for office tasks. There are also productivity features like screen sharing, call analytics and call recording - something every customer care center will appreciate.

Nextiva’s virtual phone number pricing is pretty fair and on par with other companies we’ve featured on this page. Plans start at $18.95 per user per month if your company has between 20 and 99 users. It gets cheaper above 100 employees but will be more expensive for smaller teams. The most popular Enterprise plan is just $32.95 per user per month, at least if you opt for annual payments.

Granted, this pricing system isn’t ideal for smaller businesses, especially if they need some of the more premium tools available only in the higher pricing tiers. Still, it’s worth noting that each plan at Nextiva comes with unlimited 24/7 customer support.

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Best virtual phone number for small teams

5. Phone.com

Starts at: $10.39
Phone numbers
1
Types of numbers
Local, vanity, toll-free
Platform
Desktop and mobile
Reporting
Yes
Call transfer
Yes
Extras
Custom greetings and hold music, analog phone support, voicemail to email, scheduling, CRM integration
What we liked
  • Affordable
  • HD voice
  • Easy to set up and use
What we disliked
  • Very limited plans
  • Call recording only available as a paid add-on

You may not be able to get a free virtual phone number, but that doesn’t mean you should dish out a fortune for it. The numbers and services Phone.com provides are some of the most affordable we’ve found, and, best of all, the features aren’t locked to specific pricing tiers. That means that each customer gets 40+ amazing call management features right off the bat.

Whether you need local, international, or even vanity numbers, you can get them all with this service. As for the aforementioned feature list, the highlights include an automated attendant, an address book with a call-by-name directory, scheduling, and custom hold music. There’s even a fax to email feature. 

The virtual phone numbers that this company offers can be global, too. You get a selection of more than 40 countries - primarily European - with rather competitive prices. Additional phone numbers will set you back between $1.99 and $4.99 depending on how many you need, and all plans other than the basic one have unlimited minutes and text messages.

From the organizational side of things, audio conferencing supports up to 500 participants. Video conferencing - as well as analytic and monitoring tools - cost extra, unfortunately. In fact, there are a lot of optional add-ons, including more text messages and minutes, but we’ll get to that later. One of the better extra features is live reception. It’s a bit pricey, but it will surely give your company a more professional look (and sound).

We mentioned that getting a virtual business phone number at Phone.com doesn’t cost a lot. The starting price is just $12.99 per month, or $10.39 if you choose to pay annually, but there’s a catch. The basic plan is limited by the number of minutes and text messages you can use each month. You’ll have to go for the $15.99/mo/user plan (if billed annually) to get an unlimited number of calls and texts. Otherwise, you get 300 minutes and text messaging with 1,000 pooled segments each month (1000 x 160 characters).

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Our Methodology for Identifying the Best Virtual Phone Number Providers

Call Management

Cloud computing has impacted businesses like nothing before in history. All of a sudden you can automate pretty much any part of the working process or move it online where it’s safer. After VPS hosting solutions and press release distribution services, the time has come for phone customer support to get automated.

The main reason for getting a virtual phone line is offloading the traffic from one phone to your whole support team. Redirecting the caller to a specific department or person not only streamlines your support service, but it makes your customers happy and more likely to continue using your products or services for many years to come. Cutting down on those wait times and the number of transfers is what many customers consider good service. Thus it is what we look for first in these apps.

Once your business picks up, the number of callers will increase. A good virtual business phone number app should offer call queueing, keeping the customers waiting in line and the system ready to transfer the call once there’s a free line. 

Automation is another significant feature we look for in our reviews. It’s fine if a service only features manual call transfers, but that’s not enough anymore to stand out from the crowd. These systems can become your new virtual reception, routing customers much faster than any human can.

Lastly, there’s the matter of monitoring business phone calls. This has become an integral part of many virtual phone services, and it’s a highly requested feature by call centers, so we’ve included it in our requirements. Both monitoring and recording are a must, but if the service also offers reporting tools and other metrics, it’s a big plus in our book.

Phone Number Selection

Since we’re potentially getting several phone numbers, it’s essential not to be limited to just local ones. Instead, we’re looking for both variety and quantity. The amount and type of phone numbers you can get is often a deal-breaker with these services. The best virtual phone number service should offer both local and international phone numbers, but also vanity and toll-free numbers. The latter can really make your company look more professional and are often requested by business owners.

Call Quality

It should go without saying that the quality of phone calls is important if you don’t want to lose customers. A bad connection could lead to mishearing crucial information on both ends, which can lead to even more problems for both customers and your company. We take into account how stable the connection is when assessing this criterion.

Price

The importance of saving a few pennies here and there shouldn’t be overlooked. Therefore, we try to find the most affordable virtual phone number service that provides good value. We compare the plans (if there are more than one on offer), look at how well the pricing is scaled from the basic to the most premium plan, and find the best choice. We also look at any extra fees and optional add-ons, comparing them to the competition. 

Additionally, we evaluate any discounts that the company offers, whether they’re for purchasing annual licenses or combo deals. Free trials are highly appreciated, too, as are generous refund policies. In short, we look for the best virtual phone number service provider in terms of value and consumer-friendliness.

Customer Support

When you’re just learning how to manage your calls online, you’re bound to have some questions about the brand new service you’ve just subscribed to. Maybe some part of the UI isn’t 100% clear to your coworkers, or you’re having an issue setting up a particular feature. Whatever the case, you’ll need an expert’s help, and it’s even better if that help comes directly from the company whose product you’re using.


That’s why the top virtual phone number providers need to have solid customer support platforms. This includes knowledgeable, friendly staff, different avenues of contact, short waiting times, and a good knowledge base where the user can browse for solutions on their own.

Benefits of Using a Virtual Business Phone System

You might still be wondering why you would even use a virtual instead of an analogue phone. Isn’t it simpler, faster, and even cheaper? That may have been the case in the past, but in recent years, a serious company should switch to an online phone if they plan to include a phone number as one point of contact with their customers. Here are some of the reasons virtual US numbers are such a hot commodity right now.

Convenience

The phone rings, you answer it. End of story, right? True, but if you get a hold of the best virtual phone number, you can do that and much more. These services have evolved way beyond what a landline can offer. Yes, you can still make and receive phone calls, but you also get a whole set of management tools that help spread the workload and direct the customer to the exact department they need.

These systems work like a receptionist, automating the process of transferring a caller to a specific department or person so they can solve their problems faster. You can have a waiting queue, hundreds of operators answering the same phone number, automatic responses, and more. The best virtual phone number provider can provide you with dozens of productivity tools. Some of them may even be able to integrate into the systems you might already be using.

There’s also the matter of leaving a better impression on your clients and customers. Getting a few easy-to-remember 1-800 numbers and offering customers the chance to call you for free when they have issues with the product – it all adds up to a better company image.

Call Recording

You know the line “this phone call might be recorded” when you call customer support? Call centers record calls through virtual phones for several reasons, but most often as a legal precaution. They pick the best virtual phone system based on whether it can monitor and record the calls or not.

This is mostly for legal reasons. Whether for their own safety or if requested by law, call centers record their calls. That way, any issue that may arise will be documented, hence why you’ll always see this feature listed in virtual phone companies’ offers.

Another reason these services record calls is simply for employee training. A manager of a call center can evaluate the productivity of their employees by listening to either live or recorded calls.

Saving Money

When we talk about the best virtual phone number, we always mention the pricing. Today, a small business that deals with a lot of phone calls is better off getting an internet phone than a landline. These services can easily save you hundreds, maybe even thousands of dollars a month, since many offer unlimited calls and texts. Compared to cell phone plans, these services are usually a steal and you can even use them on your mobile phone, so it’s a win-win situation.

FAQ

How do I get a virtual phone number?

Getting the best virtual phone number for a small business requires a quick signup with one of the companies that offer these kinds of services. In most cases, your virtual phone will be ready to go in a matter of minutes, and you can carry your existing phone number, so you’re not cutting off the service to your customers.

Are virtual phone numbers safe?

Yes, Wi-Fi calling and managing phone calls through a virtual phone is very safe. Most modern platforms that offer this service employ strong encryption, protecting all the data stored in the system, including your address books.

Why would someone use a VoIP number?

Compared to regular landlines, the best virtual business phone numbers are not limited when it comes to the number of devices or their locations. When you get a virtual phone, you can use it anywhere in the world as long as you have internet access. There’s pretty much nothing more convenient than that when it comes to making business calls.

What is the best 1-800 number service?

Many companies offer 1-800 numbers or an 800 number when you sign up for their virtual phone services. As we’ve mentioned in our article, five companies provide the best virtual phone number options we have today. These are Grasshopper, 8x8, RingCentral, Nextiva, and Phone.com.

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